web player link – https://open.spotify.com/episode/02nS8L6vYvHwuYOhMDZN5U?si=JMEv7SfbQ-GwVGAPUFyP9A
In Episode 15 of the Level Up M365 Podcast, we unpack a additions to Microsoft’s productivity arsenal: Copilot Pages.
Highlights from the episode:
- 🔧 Policy & Governance: Admins can control access via Microsoft 365 cloud policy switches, apply Purview retention, sensitivity labels, and even monitor containers in the SharePoint admin center.
- 📁 Architecture Deep Dive: Each page lives in a personal container (technically a SharePoint site), supporting recovery, reassignment workflows, and embedded compliance tools.
- 🛠️ Real World Value: Joe shares use cases from his own workflow, such as building comparative proposals and creating persistent copilot artifacts for client discussions.
- 🎯 Tip of the Week:
Using Power Automate, you can identify folder owners by analyzing file edit history, filter out duplicates with a union expression, and notify stakeholders via dynamic email loops. This is especially handy for untangling messy SharePoint migrations!
⏱️ AI Generated Time Stamps
00:02 – Welcome & Introduction Joe kicks off Episode 15 with a warm hello and a reminder that this podcast is built for Microsoft 365 admins, low-code builders, and tech-savvy CEOs.
02:25 – Message Center Radar Joe highlights three Microsoft 365 announcements from the Message Center:
- MC1085569: Teams recording policy update — recordings now default to the meeting organizer’s OneDrive, streamlining record management.
- MC1060780: Copilot Chat now visible for unlicensed users across Office web apps.
- MC1041457: New usage report for Copilot Chat showing active users across Teams, Outlook, and Copilot.cloud.microsoft..
06:36 – Feature Deep Dive: Copilot Pages Joe explores Copilot Pages and their architecture. Key takeaways:
- A Copilot Page is technically a Loop Page, powered by the Microsoft Loop app.
- Pages begin as Copilot chats and become editable documents via the “Edit in Pages” button.
- These are stored as
.loopfiles on OneDrive, inheriting full M365 governance like retention, sensitivity labels, and lifecycle policies. - Under the hood, each page lives in a SharePoint Embedded container, which is essentially a lightweight SharePoint site.
- Admins can view, manage, and restore these containers, with reassignment workflows coming soon — crucial for maintaining ownership after users leave.
- Here is a link to the full write up with pictures – https://www.linkedin.com/pulse/embracing-ai-collaboration-copilot-pages-guide-admins-joe-cole-eu1xe?utm_source=share&utm_medium=member_ios&utm_campaign=share_via
18:17 – Tip of the Week: Folder Ownership Mapping with Power Automate Joe shares a clever solution for a messy SharePoint migration:
- Users didn’t know who owned what folder.
- He built a Power Automate flow to get file properties, track editors, deduplicate with a
unionexpression, and email requesters with appropriate contacts. - He also used the
item()expression to loop through results and automate notifications. - Here is a video link to show what this item expression looks like in action – Power Automate Expressions How To: item
22:12 – Bonus Recommendation Joe recommends a standout podcast episode by Bulb Digital, titled “M365 Is Changing – Here’s What It Means for You.” It covers Loop workspace management and other evolving features that admins should watch.
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